Copilot in Outlook is like having a personal assistant for your inbox. It helps you stay productive by summarizing emails, drafting replies, and even fine-tuning your tone to make your messages clearer and more polished. In this guide, we’ll break down the key features and how they work.
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Open the email you want to summarize.
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Click on the “Summarize by Copilot” button.
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Copilot will generate a summary, highlighting details such as the main contacts, due dates, and other key information.
Drafting Email Responses:
Copilot can help draft email responses, saving time and ensuring professionalism. You can provide a brief prompt, and Copilot will generate a well-structured response.
How to Draft a Response with Copilot:
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Click on “Reply” or “Reply All” to the email.
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Write a brief prompt or instruction for Copilot.
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Click “Generate” to create the draft.
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Review and edit the draft as needed before sending.
Improving Email Tone and Clarity:
Copilot can analyze your email drafts and suggest improvements to tone, clarity, and sentiment. This feature ensures that your emails are empathetic, clear, and professional.
How to Improve email tone Copilot:
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Open the draft email you want to improve
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Click on the “Coaching by Copilot” button.
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Copilot will provide suggestions for improving tone, clarity, and sentiment.
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4. Review the suggestions and make necessary adjustments.
Conclusion:
Copilot in Outlook is your secret weapon for boosting email productivity and professionalism. With features like summarizing, drafting, and tone enhancements, it helps you save time and communicate more clearly and effectively.
One final important caveat to remember – when it comes to Generative AI, we might still suffer from hallucinations or inaccuracies. When you use tools like “Draft with Copilot,” you – the human operator – are still responsible for the contents of that message! Don’t click “Send” without first reading and validating the information that Copilot created.
