Ransomware attacks can have devastating consequences for businesses, often resulting in the loss of critical data and significant financial costs. In fact, the average ransomware attack cost businesses $4.54 million in 2022 with global ransomware costs predicted to exceed $265 billion by 2031. Considering these statistics, ransomware already has the ability to cripple small and medium businesses while the threat continues to grow.

Rebuilding an infrastructure from ransomware is a painstaking and expensive process that often results in data loss. It regularly requires businesses to outsource for pricey assistance to reconstruct their infrastructure from scratch. However, taking proactive measures to prevent such attacks can save businesses from the pain and turmoil of rebuilding.

In this article, we will discuss the importance of education, investing in security measures, implementing access controls, regularly updating software, and maintaining robust backup systems to protect your business and prevent ransomware attacks.

Educating your team: 

The first line of defense to prevent ransomware attacks and avoid ransomware payments is educating your employees. They are often the weakest link in your security chain, susceptible to phishing attempts and social engineering tactics.

By providing comprehensive email security training on identifying phishing emails, suspicious emails and links, and other common attack vectors, you can empower your employees to make informed decisions and avoid falling victim to ransomware attacks. Regularly conducting simulated phishing tests can also help assess the effectiveness of the training and identify areas for improvement.

Invest in Sturdy Security Measures:

Investing in robust security measures is crucial for preventing ransomware attacks. This includes deploying firewalls, intrusion detection and prevention systems, antivirus software, and advanced threat protection solutions.

Multi-factor authentication (MFA) enhances security by demanding additional verification to access critical systems or data. This is essential in preventing ransomware attacks. It uses basic authentication principles but then compounds, prompting multiple additional security tiers aimed to prove a user is who they say they are when attempting to enter an environment. A process that often stops bad actors in their tracks.

Regular vulnerability assessments and penetration testing can also help identify potential weaknesses in your network infrastructure, allowing you to stop ransomware by addressing the weaknesses before cybercriminals exploit them.

Sharpening Access Controls:

Limiting access privileges is essential for mitigating the impact of a potential breach. Granting only the necessary permissions to employees, based on their job roles and responsibilities, reduces the likelihood of an attacker gaining widespread access to your systems. Implementing the principle of least privilege ensures that each user has the minimum access required to perform their tasks effectively. Additionally, reducing the number of global administrators to a minimum, ideally just one or two, significantly reduces the attack surface and the potential for unauthorized access.

Consistent Software and Hardware Updates:

Keeping all software and operating systems up to date is critical for preventing ransomware attacks. Cybercriminals often exploit vulnerabilities in outdated software to gain unauthorized access. Regularly applying patches and updates to fix security vulnerabilities is essential for maintaining a secure environment. Enabling automatic updates and utilizing centralized patch management systems can streamline this process and ensure timely updates across all devices.

Over-the-air updates will protect the integrity of your company devices. This update management can be deployed using a unified endpoint management service like Microsoft Intune, to roll out updates in deployment rings.

Robust Backup Systems:

Implementing and maintaining robust backup systems is crucial for mitigating the impact of a ransomware attack. Regularly backing up critical data and storing it in offsite locations or in the cloud provides an additional layer of protection. Ensuring backups are not accessible from the regular network and periodically testing the restoration process can help guarantee that the backups are reliable and can be utilized to restore operations quickly in the event of an attack.


Preventing ransomware attacks requires a proactive and multi-faceted approach. By educating employees, investing in security measures, implementing access controls, regularly updating software, and maintaining robust backup systems, businesses can significantly reduce the risk of falling victim to ransomware.

Taking these preventive measures not only protects valuable data and financial resources but also saves businesses from the immense pain and cost of rebuilding infrastructure from scratch after a ransomware attack. Stay vigilant, stay secure.


Terrence Brown

Terrence Brown 

Terrence is our Modern Work and Security Manager in the US and works with clients in the Microsoft O365 space helping to design and develop Endpoint Management solutions. Terrence is a Marine Corps veteran and graduate of Kaplan University. Prior to joining Mobile Mentor, Terrence spent over 5 years working for a Microsoft top 10 Consulting partner in the SCCM and O365 technology space where he implemented and designed solutions for different clients both large and small.